ADS Guidelines and ProceduresThese guidelines and procedures should not be considered a contract. They are designed to be used by students, faculty, staff, and administration in assessing reasonable, appropriate, proper procedures and accommodations. The guidelines and procedures contained herein may be changed at any time, with or without notice. Contact the Director of Access and Disability Services with questions.
- Who We Are
Access and Disability Services at MCC is designed to provide reasonable support for otherwise qualified students with disabilities so that they have the same opportunities as other students to succeed in college. Whether you have a documented learning, physical, or psychological disability, or other barriers to learning, our comprehensive support services may help you achieve your potential. Some students in occupational programs who have limited English proficiency or are academically disadvantaged may also qualify for support services.
Section 504 of the Rehabilitation Act of 1973 (Section 504) and the Americans with Disabilities Act of 1990 (ADA) prohibit discrimination against individuals with disabilities. According to these laws, no otherwise qualified individual with a disability shall, solely by reason of his/her disability, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity of a public entity.
- Who is Eligible – Definitions
- The Americans with Disabilities Act (ADA) specifies that a qualified individual with a disability is a person who, with or without reasonable modifications to rules, policies or practices, the removal of architectural, communication, or transportation barriers, or the provision of auxiliary aids and services, meets the essential eligibility requirements to receive services or participate in programs or activities provided by a public entity
- Section 504 and the ADA consider three categories of people with disabilities:
- A person who has a physical or mental impairment that substantially limits one or more of the major life activities of that person.
- A person who has a record of such impairment.
- A person who, while not actually disabled is regarded as having such impairment. Major life activities include walking, speaking, seeing, hearing, breathing, learning, caring for oneself, performing manual tasks, and working.
- Section 504 and the ADA consider three categories of people with disabilities:
- Student Rights and Responsibilities
Individuals with disabilities who attend MCC have the following rights:
- Equal access to courses, programs, services, activities, and facilities.
- Reasonable accommodations that provide equal opportunity.
- Access to auxiliary aids and/or assistive technology.
- Appropriate confidentiality of disability documentation. Information will only be released with written consent or whenever disclosure is required or permitted by law.
Students with disabilities who attend MCC have the following responsibilities:
- Self-identify themselves with the Access and Disability Services office by setting up an intake appointment with ADS staff and providing appropriate documentation of disability(ies).
- Complete an Accommodations Request Form for each semester.
- Provide a minimum of three weeks’ notice to Access and Disability Services for all major accommodation requests. Special accommodations for equipment may require more time.
- Provide a minimum of one week notice to the instructor and Access and Disability Services for any testing accommodations.
- Seek information, academic and/or personal counseling, and assistance when needed.
- Adhere to course content, academic standards, code of conduct, policies and procedures set forth by the instructor, department, and/or college, as all students are required to follow.
- College Rights and Responsibilities
McHenry County College has the following rights:
- Establish standards for courses, programs, services, activities, and facilities and to evaluate students based upon these standards.
- Require current appropriate documentation that supports the student’s need for accommodations.
- Select among equally effective accommodations or auxiliary aides or services.
- Deny an unreasonable request for an accommodation that fundamentally alters a course, program, or activity at the college.
McHenry County College, through Access and Disability Services, has the following responsibilities:
- Serve as an advocate and liaison for students with disabilities and encourage them to become strong self-advocates.
- Reduce or eliminate physical, academic, and attitudinal barriers for qualified individuals with disabilities.
- Provide reasonable accommodations for students with documented disabilities who are otherwise qualified to participate in college courses, programs, and activities.
- Notify instructors of accommodation eligibility for students requesting support services. This is done on a semester by semester basis.
- Maintain confidentiality of documentation and other personal information except where permitted or required by law to make disclosure.
Any and all materials contained within a student’s Access and Disability Services file shall remain confidential, pursuant to The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C.§1232g; 34 CFR Part 99). These materials shall include, but are not limited to: student information form; medical and psychological records; high school individualized education plans (IEP’s); correspondence from doctors or other appropriate professionals; notes from instructors, counselors, advisors, Access and Disability Services staff, etc. The contents of a student’s Access and Disability Services file may not be discussed over the phone or released to other individuals without the student’s written consent. The student must sign a Documentation Release form in order to receive the contents of his or her Access and Disability Services file.
- Obtaining Accommodations
Every student who requests accommodations from Access and Disability Services must present current, appropriate documentation of disability(ies).
Your intake appointment usually proceeds as follows:
- You schedule your intake appointment with Access and Disability Services. Then we email you a Student Information Form. We ask that you complete the Student Information Form before the intake appointment.
- The intake appointment usually lasts about 60 minutes. You may bring a support person to the appointment.
- You must submit appropriate, current documentation of your disability.
- Bring documentation to the intake appointment, upload it to the Student Information Form, or fax it to (815) 479-7836.
- During the intake appointment an ADS staff member will explain the purpose and procedures of the Access and Disability Services. We will list accommodations that you are eligible for. We will give you an Accommodations Information Form and other information about Access and Disability Services.
- We will open an electronic file containing intake information and all documentation for you.
You must fill out the Accommodations Request Form each semester. If you complete the form before the beginning of the semester, services are coordinated just before the beginning of the semester. If you complete the form after the semester has begun, services will begin as quickly as possible.
If you submit a Tutoring Request Form for a semester, tutors will contact you to schedule a weekly appointment time.
- Documentation Guidelines
Every student who requests accommodations from Access and Disability Services must present current, appropriate documentation of disability(ies) to determine eligibility. The documentation required for support may vary depending on the type of disability.
While bringing documentation to our first meeting together may help in expediting the determination regarding accommodations and support, it is not necessary to bring it to our first meeting.
Documentation should include diagnostic evaluation, as appropriate, such as a psychological or medical evaluation. Prescription slips do not qualify as appropriate documentation. Disability documentation must have a disability diagnosis, indicate impacts of the diagnosis, and include the signature of a licensed clinical professional and the date of signature.
See below what may be considered appropriate documentation. For specific questions regarding documentation, contact the ADS office.
- Three-year reevaluation IEP/504 plan with most recent testing information
- Most recent psychoeducational/neuropsychological evaluation
- For blind/low vision: vision exam/evaluation report from an appropriate eye care professional, such as an ophthalmologist, optometrist, or low vision specialist
- For Deaf/hard of hearing: audiological evaluation and/or audiogram
- You may also submit the ADS Verification of Disability form completed and signed by a licensed professional
All requests for services and disabilities documentation are confidential. All documentation is confidential. Contact the Director of Access and Disability Services at (815) 455-8676 with questions or comments regarding documentation guidelines.
- Grievance Procedure
McHenry County College has adopted this grievance procedure to assure the prompt and equitable resolution of complaints that the College has violated the ADA or Section 504, including complaints alleging retaliation for having complained of or opposed a violation of the ADA or Section 504.
Any student who wishes to make a complaint of a violation of the ADA or Section 504, including a complaint of retaliation, may do so by contacting the Director of Access and Disability Services. The College prefers to receive complaints in writing, although alternative methods of communication, such as a personal or telephone interview, e-mail, or a tape recording, are acceptable. All complaints must be signed by the complainant. The complainant must provide his or her name and address and describe the alleged violation in as much detail as possible, including the date(s) and people involved. The College asks that the complainant make the complaint as soon after the alleged violation as possible, in order to allow a prompt investigation. All complaints must be filed within 180 days of the event or activity which is the subject of the complaint.
Upon receiving the complaint, the Director of Access and Disability Services or designee thereof will promptly investigate the complaint and determine whether the complaint can be resolved. When the investigation is complete, the Director of Access and Disability Services will communicate to the complainant the result of the investigation and any resolution.
If the complaint relates to a requested accommodation, and the Director of Access and Disability Services determines that a requested accommodation would result in a fundamental alteration in the nature of the College’s programs, services, or activities, or is an undue financial or administrative burden, the Director of Access and Disability Services will provide the complainant with a written statement of the reasons for reaching this determination. The Director of Access and Disability Services will also work with the complainant to attempt to identify alternative action by the College that would not result in such an alteration or such burdens, but would nevertheless ensure that the complainant receives the benefits and services of the College’s programs and activities.
If the complainant is dissatisfied with the Director’s response, he or she may request reconsideration. The complainant may request reconsideration by submitting a written request to:
The government enforcement agency for the ADA and Section 504 is the Office for Civil Rights. Complaints to that agency may be directed to:
Office for Civil Rights
U.S. Department of Education
500 W. Madison Street, Suite 1475
Chicago, Illinois 60661
Phone: (312) 730-1560
FAX: (312) 730-1576
TDD: (877) 521-2172