Family Education Rights and Privacy Act (FERPA) - Student Records

The Act affords students certain rights with respect to their educational records:

  • Inspect and review education records

    Students may access their records by providing a signed, written request to the Director of Registration and Records. Copies (not originals), may be obtained upon request. A fee may be assessed for copying the educational records.

  • Seek to amend education records

    Students may request that their educational records be changed if the student believes the information is inaccurate, misleading, or in violation of their privacy rights. Students should provide a written request to the Director of Registration and Records, clearly identifying the part of the education records they want changed, and specifying why it is inaccurate or misleading. If the college decides not to amend the record as requested, the student as a right to a formal hearing on the matter.

  • Permit disclosure of the student's educational record

    Students may sign a Release of Confidentiality form in the Registration Office giving MCC permission to give information to any individual that the student designates.

    Students may request to have directory information withheld. The following student information is designated as "Directory Information" and may be disclosed or released by MCC at its discretion:

    • name
    • hometown
    • major field of study
    • image
    • dates of attendance
    • enrollment status
    • degrees and awards received
    • the most recent educational agency or institution attended by the student
    • participation in officially recognized activities and sports
    • height and weight of members of athletic teams

    To have all of the directory information withheld, the student must give written notice, in person, to the Director of Registration and Records.

  • File a complaint with the U.S. Department of Education concerning a FERPA violation

    The name and address of the office that administers FERPA is:

    Family Policy Compliance Office
    U.S. Department of Education
    400 Maryland Avenue, SW
    Washington, D.C. 20202-4605

    College officials of MCC is defined as all college employees, as well as contractors, consultants, volunteers, members of the Board of Trustees, student employees, students serving on an official committee, scholarship donors (for the sole purpose of evaluating scholarship recipients), and other outside parties providing services and functions for the college.

    Education records may be disclosed to college officials without prior written consent if that college official has a legitimate educational interest. Legitimate educational interest means that the information or records are relevant and necessary to accomplish a task or determination AND the task or determination is a responsibility required for the person's employment or is a subject matter for the person's employment responsibility.

  • Solomon Amendment

    If an institution does not release all of the requested student recruiting information as part of its “directory information” policy under FERPA (or has a policy of disclosing no “directory information”), the institution must nevertheless honor the request from a military recruiter for student recruiting information on students who have not “opted-out”, even if that information would not be available to the public under FERPA. Because this information is requested exclusively for military recruiting, a special opportunity for a student to decline the release of student recruiting information is not necessary or appropriate.

    For additional information on the Solomon Amendment:

  • Student Optional Disclosure of Private Mental Health Information Act

    Pursuant to Illinois’ Student Optional Disclosure of Private Mental Health Information Act, a student has the right to authorize the College, in writing, to disclose his or her private mental health information to a person of the student’s choosing using the Student Optional Disclosure of Private Mental Health Information Form. For additional information, please visit the Student Optional Disclosure of Private Mental Health Information policy page. Please be advised that, consistent with the Family Educational Rights and Privacy Act, 20 U.S.C. § 1232g and its regulations at 34 CFR § 99.36, the College may disclose a student’s private information to persons who need to know that information in the event of or to avert a health or safety emergency, even if those persons have not been designated by the student on his or her Student Optional Disclosure of Private Mental Health Information Form.