Family Education Rights and Privacy Act (FERPA) - Student Records

The Act affords students certain rights with respect to their educational records:

  1. The right to review their educational records. Students may contact the Director of Enrollment Services and arrangements will be made to provide this information to the student.
  2. Students may request that their educational records be changed if the student believes the information is inaccurate or misleading.
  3. The right to permit disclosure of the student’s educational record. Students may sign a 'Release of Confidentiality' form in the Registration Office giving MCC permission to give information to any individual that the student designates.
  4. Students may request to have Directory information withheld. The following student information is designated as 'Directory Information' and may be disclosed or released by MCC at its discretion: name, major field of study, image, dates of attendance, enrollment status, degrees and awards received, the most recent educational agency or institution attended by the student, participation in officially recognized activities and sports, and height and weight of members of athletic teams.
    To have all of the 'Directory Information' withheld, the student must give written notice, in person to the Director of Enrollment Services or Coordinator of Registration.
  5. The right to file a complaint with the U.S. Department of Education concerning the college’s violation of FERPA. The name and address of the office that administers FERPA is:
    • Family Policy Compliance Office
    • U.S. Department of Education
    • 400 Maryland Avenue, SW
    • Washington, D.C. 20202-4605

College officials of MCC is defined as all college employees, as well as contractors, consultants, volunteers, and other outside parties providing services and functions for the college.

Education records may be disclosed to college officials without prior written consent if that college official has a legitimate educational interest. Legitimate educational interest means that the information or records are relevant and necessary to accomplish a task or determination AND the task or determination is a responsibility required for the person’s employment or is a subject matter for the person's employment responsibility.

10/8/09