Family Education Rights and Privacy Act (FERPA) - Student Records

The Act affords students certain rights with respect to their educational records:

  1. the right to inspect and review education records
  2. the right to seek to amend education records
  3. the right to permit disclosure of the student's educational record
  4. the right to file a complaint with the U.S. Department of Education concerning the college's violation of FERPA

Inspect and review education records

Students may access their records by providing a signed, written request to the Dean of Enrollment Services. Copies (not originals), may be obtained upon request. A fee may be assessed for copying the educational records.

Seek to amend education records

Students may request that their educational records be changed if the student believes the information is inaccurate, misleading, or in violation of their privacy rights. Students should provide a written request to the Dean of Enrollment Services, clearly identifying the part of the education records they want changed, and specifying why it is inaccurate or misleading. If the college decides not to amend the record as requested, the student as a right to a formal hearing on the matter.

Permit disclosure of the student's educational record

Students may sign a Release of Confidentiality form in the Registration Office giving MCC permission to give information to any individual that the student designates.

Students may request to have directory information withheld. The following student information is designated as "Directory Information" and may be disclosed or released by MCC at its discretion:

  • name
  • hometown
  • major field of study
  • image
  • dates of attendance
  • enrollment status
  • degrees and awards received
  • the most recent educational agency or institution attended by the student
  • participation in officially recognized activities and sports
  • height and weight of members of athletic teams

To have all of the directory information withheld, the student must give written notice, in person, to the Dean of Enrollment Services or Director of Registration and Records.

File a complaint with the U.S. Department of Education concerning the college's violation of FERPA

The name and address of the office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-4605

College officials of MCC is defined as all college employees, as well as contractors, consultants, volunteers, members of the Board of Trustees, student employees, students serving on an official committee,and other outside parties providing services and functions for the college.

Education records may be disclosed to college officials without prior written consent if that college official has a legitimate educational interest. Legitimate educational interest means that the information or records are relevant and necessary to accomplish a task or determination AND the task or determination is a responsibility required for the person's employment or is a subject matter for the person's employment responsibility.